1. NAME:
The name of the organisation shall be Bruny Island Cemetery and Chapel (Barnes Bay) Incorporated.

2. AIMS & PURPOSES: The basic aim of the group shall be to:-

1)  to be the facilitator for funerals and burials according to the Burial Act.
2)  to maintain the graveyard in perpetuity.
3)  to provide a venue for any other family gatherings such as naming ceremonies, weddings, christenings or any other service or religion  as determined by the committee.
4)  to maintain the church building, graves and grounds in good order and preserve its heritage.
5)  to promote the cultural, social and historical significance of the site.

3. NON PROFIT CLAUSE:

The assets and income of the group shall be applied solely to the furtherance of its abovementioned objectives and no portion shall be distributed directly or indirectly to the members of the organization except as bona fide compensation for services rendered or expenses incurred on behalf of the group.

DISSOLUTION CLAUSE:

In the event of the group being dissolved, the amount which remains after such dissolution and the satisfaction of all debts and liabilities shall be paid and applied by the Committee in accordance with the minutes of the meeting November 22nd 2014 to the Committee of the Country Womens Association, Bruny Island Branch.

4. MEMBERSHIP:

1) membership shall be open to friends and relatives of the district of Bruny island.
2) all positions on the Committee shall be declared vacant annually.
3) the Committee shall consist of 12 members.
4) Nomination for Committee membership shall be by way of nomination form- with a proposer and a seconder.

ANNUAL GENERAL MEETING:

 1) the annual meeting shall be held every year not less than three (3) months following the close of the financial year of the group and on such a day as the Committee determines.

2) the ordinary business of the annual meeting shall be:

a) to confirm the minutes of the last annual general meeting.
b) to receive from the Committee, Auditor and Servants of the group reports of the transactions  from the past financial year.
c) to elect the Committee for the new financial year.

3) The Annual General Meeting may transact special business of which prior notice is given.

OTHER GENERAL MEETINGS:

1) The Committee shall convene a general meeting of the group not less than once every three (3) months.
2) The agenda of general meetings shall be determined by the Committee and shall make provision for discussion of matters of members concern either verbally or in writing to the Secretary.
3) The Chairperson may at his or her discretion admit any other general business arising at that meeting.
4) The Committee shall on the requisition of not less than four (4) members convene a Special General meeting of the group.
5) The Committee will advise the public of the date, time and place of such meetings by way of public notices, advertisments in the Bruny News, electronically or verbally.

OFFICERS OF THE GROUP:

Officers of the group shall be

a) President
b) Vice President
c) Secretary
d) Treasurer/ Public Officer

Each of these officers shall hold office until the next Annual General meeting and be eligible for re-election.

COMMITTEE OF THE GROUP:

The Committee shall consist of  the above Officers and  eight (8) other members,
all of whom shall be elected at the Annual General meeting and be eligible for re-election.
In the event of a casual vacancy in any office, a member may be elected to fill that vacancy.

These Committee shall meet with the Officers of the group at least every three (3) months and form any sub-committee it may think fit to fulfil its aims and objectives.

FUNDS:

The funds for the group may be derived from any source consistent with the aims and objectives of that group.

True and accurate records shall be kept, with all sums both received and expended being documented and receipts issued.
The Treasurer is to keep the general records, accounting records in the form the Committee deems to require.

All payments must be ratified by the Committee at the next general meeting.
All books shall be audited annually and the report submitted to the Annual General meeting.
All payments shall be verified by the treasurer with any two (2) out of three (3) signatories to sign cheques or arrange electronic payment by way of secure passwords  again using any two (2) of the three (3) signatories.
No payment shall be made without the authority of the Committee.

PUBLIC OFFICER:

In the event the group is Incorporated the group shall appoint a member to become Public Officer.    This person may hold any position except that of auditor. Should this position become vacant at any time the Committee shall appoint another member to fill that vacancy.


The following section removed by Special Resolution of the Committee dated 8 October 2016:

AUDITOR:
At each Annual General Meeting the Committee shall appoint an Auditor, who will examine the books of the group and verify by way of bank statement and copies of the minutes that these are a true and accurate record of the activities of the group.
They may require an account or explanation of any transaction from the Committee.

ANNUAL REVIEW OF FINANCIAL STATEMENTS : (Replaces above deleted section)

 (In accordance with amendments to the Associations Incorporations Act 1964, an Incorporated Association with annual revenue less than $250,000 does not require to have an annual financial audit). 

At each Annual General Meeting the Committee shall appoint a suitably qualified public accountant, who will independently examine the books of the group and verify by way of bank statements and copies of minutes that these are a true and accurate record of the activities of the group.  They may require an account or explanation of any transaction from the Committee.

CUSTODY OF THE BOOKS ETC:

All books and documents of the group shall be in the custody of the Public Officer or any other member of the group that the Committee nominates.
All minutes shall be signed by the President and Secretary following presentation to the Committee after each General meeting.

ALTERATIONS TO AIMS, RULES AND PURPOSES:

No alteration or addittion to these rules or to the aims and purposes of this group shall be made except by special resolution at an Annual General meeting.

Any questions not specifically covered by rules shall be settled in accordance with Associations Incorporation (Model Rules) Regulations 2007 (S R 2007 No 130)